Summary
There has been an explosion of interest in atomizing research, where researchers stop writing reports and instead tag individual insights in a database. The theory is that this will unlock your insights, making them findable and reusable. But does it work, and should you be doing the same? At Microsoft we tried it: Five years, 40,000 insights, 20+ research teams, and 17,000 unique users. So what have we learnt? We learnt that a structured insight library can be worth the effort. But we also learnt that atomizing insight can be taken too far. We learnt that context is critical. We learnt that short term efficiency is king, and that the required culture change is hard. And through this journey we’ve begun to discover how to blend atomized insight with your traditional research process.
Key Insights
-
•
Conventional research repositories often become dumping grounds where insights go to die, making reuse difficult.
-
•
Focusing on atomic insights — individual findings rather than entire reports — enables better indexing, linking, and reuse of research knowledge.
-
•
Durable insights emerge by connecting related observations across times, contexts, teams, and products, creating a living knowledge network.
-
•
Separating raw observations and durable insights into strict categories can hinder insight creation; durability is better inferred via reference and use patterns.
-
•
Human cognitive biases like hyperbolic discounting and in-group bias work against the effort to create reusable insights.
-
•
Researchers gain more motivation if reusable insight creation provides immediate tactical value and fits naturally into their workflow.
-
•
Deep linking insights down to atomic facts within reports improves trust, transparency, and communication among designers and PMs.
-
•
Maintaining older research data while marking superseded insights preserves context and historical perspective for conflicting findings.
-
•
A cultural shift and explicit prioritization by management is critical to sustain continuous curation practices for durable research knowledge.
-
•
The just-in-time curation approach folds reusable knowledge creation into daily research activities via tactical value, effortless connection, and inferred durability principles.
Notable Quotes
"Is your research repository a place where your presentations and reports go to die?"
"What if the atomic unit of research wasn’t the report, but the insight within those reports?"
"Creating a culture of continuous curation is super important, but it’s also super hard."
"Researchers want immediate gratification; reusable, durable insight creation asks them to defer that gratification."
"Reusable insights are the gifts that keep on giving, but they take longer to prepare and digest."
"Product teams often want quick, grab-and-go research results and not durable abstract insights."
"Treating each insight as a standalone database entry destroys the researcher’s ability to tell a narrative."
"Linking not just to a report, but to a fact inside a report is super keen to this approach."
"We can let durable insights emerge organically based on their use and reference patterns in the system."
"Do you and your organization have the energy to overcome the cultural and technical challenges pulling your researchers back towards the main corner?"
Or choose a question:
More Videos
"Sometimes you’re the leader, sometimes you’re at the end, sometimes you’re trying to get other folks to come in."
Jennifer KanyamibwaCreating the Blueprint: Growing and Building Design Teams
November 8, 2018
"Research repositories and libraries are social things."
Brigette Metzler Dana ChrisfieldResearch Repositories: A global project by the ResearchOps Community (Videoconference)
August 27, 2020
"In many organizations, people believe the team from their functional area is their real team, not the cross-functional project team."
Carl TurnerYou Can Do This: Understand and Solve Organizational Problems to Jumpstart a Dead Project
March 28, 2023
"Trust, facilitation, change, and complexity—if you wrap your mind around those, you’ll get reasonably far."
John Mortimer Milan Guenther Lucy Ellis Patrick QuattlebaumPanel Discussion
December 3, 2024
"We don’t have all the answers; we’re in the thick of it all and actively learning just like you."
Dante GuintuHow to Crush the Talent Crunch
September 8, 2022
"In fourth order design, the designer steps back and becomes the facilitator of discussions by others."
Richard BuchananCreativity and Principles in the Flourishing Enterprise
June 15, 2018
"Sharzad is going to share wisdom earned the hard way from working inside and outside."
Dan WillisTheme 3: Intro
January 8, 2024
"We study failure without blame; this is the path to progress."
Dan WardFailure Friday #1 with Dan Ward
February 7, 2025
"We need to step out from informing decisions and into becoming changemakers."
Chris GeisonTheme Two Intro
March 28, 2023