Expand DesignOps Leadership as a Chief of Staff
Summary
Today’s design organizations continuously face increased scope, complex deliverables, challenging people dynamics, and pressure to hit business goals. For this reason, it’s important to reevaluate how DesignOps leadership is supported so that they can be as efficient and effective as possible. An emerging solution to this challenge is the Chief of Staff role — DesignOps practitioners skilled in values-driven leadership at scale, ruthless prioritization, and building trusted partnerships, who can serve as an advisor, proxy, and operational leader to the heads of large design teams. Here’s what Isaac has learned while defining this new leadership path in DesignOps at Salesforce. Takeaways: How to lead your team as the scope of your responsibility widens How to build trusted operational partnerships How to navigate complex situations on your team as you scale up
Key Insights
-
•
The Chief of Staff role in design ops focuses on enabling the executive and leadership team to scale operations and strategy, not just managing individual projects.
-
•
Isaac Hayvin partnered for over a decade with EVP Jason Day, exemplifying the trusted partnership critical to the CoS role’s success.
-
•
Salesforce’s Customer 360 UX team grew from 30 to 170 practitioners almost overnight, prompting the formal creation of the Chief of Staff role.
-
•
The CoS serves multiple personas: goalkeeper, operator, implementer, integrator, proxy, and advisor, tailoring support to executive needs.
-
•
Chiefs of Staff operate closely with executive assistants and design program managers, forming a triad essential to operating a large design org.
-
•
Operational tasks for a design CoS include talent reviews, budget planning, quarterly business reviews, and global team investment strategies.
-
•
Spreadsheets remain the primary flexible tool used for resource allocation and strategic planning despite their low-tech nature.
-
•
Emotional intelligence and strong communication skills are vital for a CoS, who works across multiple leadership levels and teams.
-
•
The Chief of Staff role can be a natural next career step for Design Program Managers, expanding from team-level to organizational leadership support.
-
•
Adding a Chief of Staff is advisable once a design leadership team surpasses about 100 practitioners or undergoes rapid growth requiring dedicated executive support.
Notable Quotes
"The trusted partnership between the chief of staff and the executive is critically important."
"We went from a team of 80 to 170 overnight, and that was a wide open cheeks flushed moment for me."
"The chief of staff serves as a bridge between the design program managers, executive assistants, and other ux and product chiefs of staff."
"The persona of a goalkeeper is helping to triage and prioritize strategy and work for the executive."
"Emotional intelligence is key to navigating situations with senior leaders multiple grades above you."
"A lot of our work still happens in spreadsheets, because they’re flexible and dynamic."
"The chief of staff is the bridge between our executive leadership team and the design ops practitioners."
"If you’re managing over 100 design practitioners, it makes sense to start looking at a chief of staff role."
"The chief of staff can be a natural next step from a design program manager or design ops leader of one."
"Communication is an integral part of the chief of staff role, whether with leadership, the org, or partners."
Or choose a question:
More Videos
"Bringing stakeholders into the kitchen early helped us learn even before sessions started and adjust designs accordingly."
Joanna Vodopivec Prabhas PokharelOne Research Team for All - Influence Without Authority
March 9, 2022
"Careers here are jungle gyms, not ladders; you can move laterally and explore many paths."
Louis Rosenfeld Lashanda Hodge Senongo Akpem Chris HodowanecBecoming a Civic Designer: Making the Move from Private to Public Sector
November 17, 2022
"We are closing out design ops 2024 with innovation curated by the incomparable John Kuda."
Bria AlexanderDay 3 Welcome
September 25, 2024
"Melissa Burnett is a creator of order out of chaos, leader of leaders."
Uday Gajendar Louis RosenfeldDay 2 Welcome
June 5, 2024
"When you design for the edges, you make things better, more fluid, more customizable for everyone."
Sam ProulxOnline Shopping: Designing an Accessible Experience
June 7, 2023
"Manhole cover questions belong in the past. Focus on real skills and relevant experience instead."
Russ UngerOnboarding: The Ecosystem, not the Afterthought
November 7, 2017
"It almost feels like cheating because your users are showing and telling you what they need. It's almost too easy."
Catherine DubutBridging Physical and Digital Spaces: Approaches to Retail Service Design
March 18, 2021
"Sentient design is about intelligent interfaces that are aware of context and intent so they can be radically adaptive to user needs in the moment."
Josh Clark Veronika KindredSentient Design: New Postures for AI-Mediated Experiences (2nd of 3 seminars)
January 29, 2025
"You need to ask, who are you excluding in the conversation? That’s the disservice to empathy."
Dantley DavisLeadership & Diversity—A Fireside Chat with Dantley Davis
September 17, 2020